Data Retention Policy for ED Recruit Ltd

Effective Date: 15/10/2024

1. Purpose

The purpose of this Data Retention Policy is to outline the principles and procedures for retaining personal data at ED Recruit Ltd. This policy ensures compliance with the UK General Data Protection Regulation (GDPR) and other applicable laws.

2. Scope

This policy applies to all employees, contractors, and third-party service providers of ED Recruit Ltd who handle personal data in the course of their work.

3. Data Retention Principles

    • Legitimate Purpose: Personal data will only be retained for as long as necessary to fulfil the purposes for which it was collected.

    • Legal Compliance: We will retain personal data to comply with legal, regulatory, or contractual obligations.

    • Review and Deletion: Regular reviews will be conducted to determine whether personal data should be retained or deleted.

4. Retention Periods

Personal data will be retained for the following periods:

    • Candidate Data: Personal information related to candidates (e.g., CVs, qualifications, references) will be retained for a period of 6 months after the last interaction or application unless consent for longer retention is obtained.

    • Client Data: Information related to educational institutions and employers will be retained for 1 year after the last engagement, unless a longer retention period is required by contract.

    • Financial Records: Records related to financial transactions will be retained for 3-6 years to comply with tax regulations.

    • Communication Records: Emails and other communication records will be retained for 6 months, unless they are related to a longer-term matter.

5. Data Disposal

When personal data is no longer required, we will ensure it is securely disposed of using appropriate methods, including:

    • Physical Records: Shredding or incineration.

    • Electronic Data: Permanent deletion and removal from all systems.

6. Review of Data Retention Policy

This policy will be reviewed annually to ensure its effectiveness and compliance with legal requirements. Changes will be communicated to all relevant parties.

7. Responsibilities

All employees and contractors are responsible for adhering to this policy. The Data Protection Officer (DPO) will oversee the implementation and compliance of this policy.

8. Contact Information

For any questions or concerns regarding this Data Retention Policy, please contact:

ED Recruit Ltd
3rd Floor, 86-90 Paul Street
London
EC2A 4NE

[email protected]

+44 7856 000801

Modern Slavery Policy for ED Recruit Ltd

Effective Date: 15/10/2024

1. Introduction

ED Recruit Ltd is committed to preventing modern slavery and human trafficking in our operations and supply chains. This policy outlines our approach to ensuring that our business and those we work with uphold the highest standards of integrity and respect for human rights.

2. Purpose

The purpose of this policy is to establish a framework for identifying, preventing, and addressing modern slavery and human trafficking within our business and supply chains in compliance with the Modern Slavery Act 2015.

3. Scope

This policy applies to all employees, contractors, and suppliers of ED Recruit Ltd, including those in our supply chain.

4. Our Commitment

ED Recruit Ltd is committed to:

    • Conducting our business ethically and with integrity.

    • Ensuring transparency in our supply chains.

    • Taking a zero-tolerance approach to modern slavery and human trafficking.

5. Risk Assessment

We conduct regular assessments of our business and supply chains to identify potential risks related to modern slavery. This includes evaluating the practices of our suppliers and contractors to ensure they comply with our standards.

6. Recruitment Practices

We are committed to fair recruitment practices and ensuring that:

    • All candidates are treated fairly and without discrimination.

    • Workers are not subjected to any form of coercion, deception, or exploitation.

    • We verify the identity and right to work of all candidates.

7. Training and Awareness

We provide training for all employees to ensure they understand the signs of modern slavery and human trafficking. This training includes:

    • Recognising indicators of exploitation.

    • Reporting procedures for suspected cases of modern slavery.

8. Reporting Concerns

Any employee, contractor, or supplier who suspects that modern slavery or human trafficking is occurring within our business or supply chains is encouraged to report their concerns to:

    • Their line manager

    • The Data Protection Officer (DPO)

Reports will be taken seriously and investigated thoroughly.

9. Compliance and Monitoring

We will regularly review our policies and practices to ensure compliance with the Modern Slavery Act 2015 and this policy. Any violations of this policy may result in disciplinary action.

10. Review of Policy

This policy will be reviewed annually and updated as necessary to reflect any changes in legislation or business practices.

11. Contact Information

For any questions or concerns regarding this Modern Slavery Policy, please contact:

ED Recruit Ltd
3rd Floor, 86-90 Paul Street
London
EC2A 4NE

[email protected]

+44 7856 000801

Complaints and Whistleblowing Policy for ED Recruit Ltd

Effective Date: 15/10/2024

1. Introduction

At ED Recruit Ltd, we are committed to maintaining the highest standards of integrity and professionalism. This policy provides a framework for employees and stakeholders to raise concerns about unethical practices, misconduct, or any other issues affecting our operations.

2. Purpose

The purpose of this policy is to:

    • Encourage open communication about concerns or complaints.

    • Provide clear procedures for reporting complaints or whistleblowing.

    • Ensure that all complaints are taken seriously and investigated appropriately.

3. Scope

This policy applies to all employees, contractors, suppliers, and stakeholders associated with ED Recruit Ltd.

4. Complaints Procedure

If you have a complaint regarding our services, employment practices, or any aspect of our operations, please follow these steps:

    • Step 1: Raise your complaint with your line manager or a designated contact person. If your complaint involves your line manager, you may escalate it to a higher authority within the organisation.

    • Step 2: If you are not satisfied with the response or if you prefer not to approach your line manager, submit your complaint in writing to the HR department at ED Recruit Ltd. 3rd Floor, 86-90 Paul Street, London, EC2A 4NE. Include details of your complaint, any relevant evidence, and your contact information.

    • Step 3: You will receive an acknowledgment of your complaint within 2 working days, and we aim to investigate and respond within 15 working days.

5. Whistleblowing Procedure

If you become aware of serious wrongdoing or misconduct that you believe threatens the interests of ED Recruit Ltd, its employees, or the public, you are encouraged to report this under our Whistleblowing Policy.

What to Report:

You should report any concerns regarding:

    • Criminal activity (e.g., fraud, corruption).

    • Failure to comply with legal obligations.

    • Health and safety risks.

    • Damage to the environment.

    • Any form of discrimination or harassment.

    • Other unethical practices.

Reporting Process:

    • Step 1: Raise your concerns with your line manager, if appropriate. If you feel uncomfortable doing so, proceed to the next step.

    • Step 2: Contact the designated Whistleblowing Officer at ED Recruit Ltd. 3rd Floor, 86-90 Paul Street, London, EC2A 4NE. You can make your report anonymously if you prefer.

    • Step 3: Upon receiving your report, the Whistleblowing Officer will acknowledge it and initiate an investigation. You will be kept informed of the progress.

6. Confidentiality and Protection

All complaints and whistleblowing reports will be treated confidentially to the extent possible. We will not tolerate retaliation or victimisation against anyone who raises a concern in good faith.

7. Monitoring and Review

We will regularly review this policy to ensure its effectiveness and compliance with legal requirements. Feedback from employees will be encouraged to improve our procedures.

8. Contact Information

For any questions regarding this policy or to report a complaint or concern, please contact:

ED Recruit Ltd
3rd Floor, 86-90 Paul Street
London
EC2A 4NE

[email protected]

+44 7856 000801